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Welcome to Aniday! This Data & Privacy Policy explains how Aniday ("we", "our", or "us") collects, uses, stores, protects, and shares personal information.
This policy applies to all interactions with Aniday, including but not limited to:
• Our website (www.aniday.com) and mobile applications
• Online platforms and mini apps
• Email, phone, and other communications
• All services we provide, including recruitment, workforce management, payroll, and HR solutions
We kindly ask you to read and fully understand this Policy before using Aniday's services.
This Policy applies to all individuals and organizations whose personal data we process, including:
• Employers and Recruiters: Organizations and individuals using our platform to post jobs and find candidates.
• Employees: Individuals whose employment, payroll, benefits, or HR administration is managed through our services.
• Job Seekers: Individuals using our platform to find employment opportunities.
• Client Companies: Organizations that engage our workforce solutions and HR services.
• Business Partners: Vendors, contractors, and other parties we collaborate with.
• Website Visitors: Individuals who visit our website or interact with us through any channel.
• Full name, date of birth, gender, nationality
• Government-issued identification numbers (National ID, Passport, Tax ID, Social Security Number)
• Residential address and contact details (phone number, email address)
• Emergency contact information
• Photographs and identification documents
• Work experience, education history, skills, and qualifications
• CVs, resumes, cover letters, and portfolio materials
• Employment contracts and agreements
• Job title, department, work location, and employment dates
• Work permits and visa documentation (where applicable)
• Performance records and professional references
• Job preferences, desired salary, and availability
• Company name, business registration, and license documents
• Business address and contact information
• Authorized representatives and their credentials
• Billing and invoicing information
• Bank account details for payments
• Salary and compensation information
• Tax withholding information and declarations
• Expense and reimbursement records
• Pension and social insurance contributions
• Payment transaction records
• Health insurance enrollment and beneficiary details
• Leave balances and time-off records
• Statutory and voluntary benefit enrollments
• Device information, IP address, browser type
• Platform usage logs, search history, and activity data
• Communication records (messages, chats, emails, call logs)
• Location data (when you grant permission)
• Cookies and tracking technologies data
We collect personal information through:
• Direct submission: Information you provide when registering an account, creating a profile, applying for jobs, or using our services.
• Employers and clients: Information provided by employers or client companies for recruitment, payroll, and HR service delivery.
• Platform interactions: Data generated through your use of our website, applications, and online features.
• Communications: Information exchanged via email, phone, chat, video calls, or messaging on our platform.
• Third parties: Information from background check providers, government agencies, payment processors, or referees (with appropriate consent or legal basis).
• Automated technologies: Cookies, analytics tools, and similar technologies when you visit our website.
We use personal information for the following purposes:
• Creating and managing your account and profile
• Matching you with suitable job opportunities
• Facilitating communication with employers and recruiters
• Processing job applications and interview scheduling
• Providing personalized recommendations and notifications
• Improving your user experience on our platform
• Verifying company and recruiter identity
• Posting and managing job listings
• Providing access to candidate profiles and applications
• Facilitating communication with job seekers
• Processing payments for services
• Managing employment relationships and contracts
• Processing payroll, benefits, and statutory contributions
• Administering employee benefits and insurance
• Ensuring compliance with employment and tax laws
• Managing onboarding and offboarding processes
• Providing HR administration and support
• Complying with legal and regulatory obligations
• Verifying identity and preventing fraud
• Communicating service updates and important notices
• Conducting analytics and improving our services
• Resolving disputes and enforcing our agreements
We process personal data based on the following legal grounds:
• Contractual Necessity: Processing required to fulfill our service agreements with you or your employer.
• Legal Obligation: Processing required to comply with applicable laws, regulations, and government requests.
• Legitimate Interest: Processing necessary for business operations, service improvement, and security.
• Consent: Where required by law, we obtain your explicit consent for specific processing activities.
We may share personal information with:
• Employers and Clients: To facilitate recruitment, employment, and workforce management. Job seeker profiles are shared when you apply for jobs or make your profile visible.
• Government Authorities: Tax authorities, social security agencies, labor departments, and immigration offices as required by law.
• Service Providers: Third-party vendors who assist with payroll processing, benefits administration, IT services, payment processing, and other business functions under confidentiality agreements.
• Financial Institutions: Banks and payment processors for salary payments and financial transactions.
• Professional Advisors: Legal, accounting, and consulting professionals when necessary.
• Insurance Providers: For administering employee benefits and insurance coverage.
Important: Your personal contact information (such as phone number, email, ID) will not be shared with other platform users unless you allow or initiate the exchange. We do not sell your personal information to third parties.
As Aniday operates across multiple countries, personal data may be transferred internationally. We ensure appropriate safeguards are in place for such transfers, including:
• Standard contractual clauses and data processing agreements
• Compliance with local data protection regulations in each jurisdiction
• Encryption and secure transmission protocols
• Data processing agreements with all third-party recipients
We retain personal data only for as long as necessary to fulfill the purposes for which it was collected:
• Active accounts: Data is retained while your account or service relationship remains active.
• Employment records: Retained for the statutory period required by local law (typically 5-10 years after the employment relationship ends).
• Financial and tax records: Retained as required by tax authorities in each jurisdiction.
• Inactive accounts: Data is deleted or anonymized after a reasonable period of inactivity, subject to legal requirements.
Upon account deletion or retention period expiry, your information will be deleted or anonymized.
We implement comprehensive security measures to protect personal data:
• SSL/TLS encryption for data in transit
• Encryption at rest for sensitive data
• Access controls and role-based permissions
• Regular security audits and vulnerability assessments
• Employee training on data protection and confidentiality
• Incident response procedures for data breaches
• Physical security measures for data centers and offices
• Regular backup procedures with secure storage
Depending on your jurisdiction, you may have the following rights:
• Access: Request a copy of your personal data.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your data (subject to legal retention requirements).
• Data Portability: Request transfer of your data in a machine-readable format.
• Objection: Object to certain types of processing.
• Withdraw Consent: Where processing is based on consent, you may withdraw it at any time.
• Data Export: Request a copy of your data for backup or transfer purposes.
Please note that certain data must be retained to comply with legal obligations, even upon request for deletion. To exercise your rights, please contact us using the information provided below.
Our website uses cookies and similar technologies to:
• Enhance your user experience and remember your preferences
• Analyze website traffic and usage patterns
• Personalize content and job recommendations
• Improve our services and platform performance
You can manage cookie preferences through your browser settings. Disabling certain cookies may affect your experience on our platform.
Organizations using our services acknowledge and agree that:
• They will only provide data that is accurate, complete, and lawfully obtained.
• They will inform individuals about data processing activities as required.
• They will not request Aniday to process data in violation of applicable data protection laws.
• They will cooperate with Aniday in responding to data subject requests and regulatory inquiries.
Our services are not intended for individuals under 16 years of age. We do not knowingly collect personal information from children. For employment-related services, we only process data of individuals who meet the minimum working age requirements in their jurisdiction.
We may update this Data & Privacy Policy from time to time. Significant changes will be communicated via our platform, email, or other appropriate channels. Continued use of our services after such updates constitutes acceptance of the revised policy.
For inquiries, data subject requests, or concerns regarding this Policy, please contact us:
Aniday
Email: [email protected]
Website: www.aniday.com
Last Updated: November 2025
