How to create an Operations Manager Job Description Template

The primary responsibility of an Operations Manager is to orchestrate the implementation of effective processes and best practices throughout the organization. This pivotal role encompasses a wide array of tasks, including devising strategic initiatives, enhancing operational performance, overseeing resource procurement, and ensuring strict adherence to compliance standards.

In this article, Aniday will take you step by step on understanding and writing an effective Operations Manager job description template, we also provide you with a sample template to follow. Let's dig in!

Who is the Operations Manager?

The Operations Manager's key role is to oversee the consolidation and reporting of supply chain Key Performance Indicators (KPIs) for the entire operations. Their focus is on enhancing supply chain performance through standardized processes, planning best practices, root cause analysis, and corrective actions.

Additionally, the manager is responsible for identifying and implementing continuous improvement initiatives that drive the organization towards Operational Excellence, with a specific emphasis on delivering measurable improvements in service, quality, and cost outcomes. This role also involves supporting training and project management across the Operations.

How to write a job description?

When creating the job description, showcase your company's culture and values. Use straightforward language to explain how candidates can contribute to our long-term success.

When listing job responsibilities and qualifications, be concise and ensure each item aligns with the role's expectations, making it easier for candidates to understand the position.

The key elements to include in your job description

• Job Title: Start with a clear job title that accurately describes the position you're hiring.

• Company Description: Provide a brief overview of your company, its vision, mission, culture, and values. This helps candidates have a better understanding of your organization.

• Job Description: Provide a detailed description of the position, including responsibilities, tasks, and the required qualifications or skills. Be specific about your expectations.

• Key Responsibilities: Provide a list of bullet points to clarify the primary duties and responsibilities  of the position.

• Qualifications and Requirements: List out the qualifications, skills, education, and experience required for the job. This helps applicants understand if they are a good fit.

• Location: Provide company's address as well as type of working (on-site, remote or hybrid).

• Benefits: Provide info about the benefits that your company offers.

• Salary and Compensation: Provide a salary range or compensation package details if possible. If not, you can also mention that it will be negotiable during hiring process. 

• How to Apply: It's very important to explain the application process, including where and how candidates can submit applications, you should also clarify what is needed (resumes, cover letter, diplomas, etc.)

• Deadline: Provide the application deadline if applicable.

• Contact Information: Provide a point of contact, can be a person or a team's email, phone number.

• Company Website and Social Media: This helps candidates to learn more about your company.

Operations manager job description template

Job Title: Operations Manager 

Job type: Full-time (Hybrid)

Location:  Company Address 

Deadline: dd/mm/yyyy

Company Description 

We're a leading company in the global healthcare industry, dedicated to enhancing people's well-being throughout life. We have advanced healthcare technologies covering different areas like diagnostics, medical equipment, nutrition products, and generic medicines. Our team comprises over 115,000 dedicated professionals who serve people in 160+ countries.

Check out the career opportunities with us to see if they align with your skills and goals. We value diversity and equality in our workforce.

Job Description

We are currently in search of three Operations Managers to join our team located in Vietnam, where you will oversee our Operation team. We're looking for individuals who excel in adaptability and thrive in an environment characterized by its rapid pace and the occasional need to pivot on short notice. Your ability to navigate through dynamic, fast-paced scenarios will be highly valued in this role. 

Key Responsibilities

• 1. Operations Performance Management and Reporting

  • Oversee Operations consolidation and drive improvement through root cause analysis and corrective action.

  • Provide performance reports to management through a country dashboard.

  • Lead the monthly supply chain performance call for Affiliates and follow up on agreed action plans.

• 2. Operations Best Practices

  • Conduct periodic inventory strategy reviews for the entire ANI, ensuring target safety stock levels by product to maintain service levels and optimize working capital.

  • Support the implementation of operations policies and standard operating procedures, ensuring compliance and standardization in line with best practices.

  • Promote productivity savings and process optimization.

  • Document and share best practices within the BU.

  • Identify project value propositions and collaborate with procurement colleagues on operational initiatives for Cost Leadership savings.

• 3. Supply Chain Systems, Tools, and Data

  • Develop standard reports and implement them across Operations.

  • Support the rollout of new supply chain systems and tools, serving as the subject matter expert/key user.

  • Manage regular updates and publication of supply chain planning master data for the country.

Qualifications and Requirements

Education: A Bachelor's degree in a related field or equivalent experience/training.

Language: Proficient in English.

Experience:

• Profound expertise in managing transition projects in supply chain operations, demonstrated through hands-on involvement in manufacturing or corporate warehouse operations.

• Proven capability to assess technology requirements for supply management applications and related systems.

• Previous experience in Supply Chain, Logistics, Planning, Manufacturing, or Procurement.

• Participation in continuous improvement projects (5S, TPM, LEAN, Six Sigma, etc.).

• PMP or Lean Six Sigma (LSS) Certification is a plus.

CORE Skills Required:

• Demonstrated ability to oversee a project from start to finish within specified time constraints.

• Strong analytical skills, enabling the identification of implications and the provision of innovative solutions and recommendations.

• Effective communication with external engineering consultants, vendors, contractors, and internal leadership.

• Proficiency in Time Management, Critical Thinking, Risk Assessment, Negotiation, and Problem-Solving.

• Experience in supervisory roles, including objective setting, timeline management, fostering teamwork and cooperation, providing guidance and coordination, and enhancing the productivity of key team members.

Work Location and Hour

• Work location [Company Address] or Work From Home (WFH).

• Work hour 0830 A.M. - 0600 P.M, Monday to Friday.

Compensation and benefits 

• We offer a compelling compensation package that includes a competitive salary. Additionally, employees receive holiday bonuses and performance-based bonuses every two quarters, or even on the spot.

• We provide comprehensive coverage for Social Insurance  and Health Insurance (HI) and additional insurance. 

• Our working model combines both in-office and remote work, allowing for flexibility and a better work-life balance.

How To Apply

• Please send your English resume (and optionally, a cover letter) to [email protected]. When sending your application, name the title  as "SMM_Your Full Name" and submit it before the dd/mm/yyyy.

• We kindly advise you that due to a high volume of applicants, only those candidates who are shortlisted will be contacted. We appreciate your understanding and thank you for your interest.

• For further information, please visit our online channels:

Company Website

LinkedIn Page

Facebook Page

Conclusion

Aniday hopes that after this article, you have a clear picture of how to create an Operations Manager job description template. You can utilize our template and adapt accordingly to your company's requirements and relevant information. Good luck finding the best candidate!