3 Steps to Accurately Identify Job Descriptions

As an HR professional, it is important for us to recognize the value and significance of our work and use it as a motivation to become a professional and valuable HR employee. By asking ourselves "why", looking at the work process from a high perspective, and regularly reviewing and improving the process, we can find meaning and value in our work while enhancing our professional capabilities.

Your phone rings, and you are delighted to receive an interview invitation from a company. However, when you inquire about the job content, the recruiter responds, "Only responsible for interview invitations, please refer to the recruitment channel for job details." Would you still want to work for that company?

Let's explore this issue with Aniday in the following article!

I understand that HR professionals have to handle various administrative tasks, but how can we find more value in our work? 

First, ask yourself the question - "why?" (find your why).

"Why do I need to submit a household registration book when assigned a task?"

"Why is it necessary to fill in information about my parents' education in the personnel profile form?"

"Why do I have to enter data into System A and then re-enter it into System B instead of doing this more efficiently?"

If your only answer is "I don't know because everyone before me did it that way," then in the long run, the lack of progress will become evident. Your superiors will perceive you as someone who merely follows instructions without the ability to discuss or improve processes.

Next, try to look at everything from a broader perspective (think big).

Although large companies often divide work processes into small parts, many employees often feel that their work is just meaningless administrative tasks. However, if you recognize that these small steps contribute to the company's larger goals, you will feel a higher personal value when carrying them out.

However, at the same time, the company should also explain work processes, job rotations, and automate administrative processes to reduce employees' sense of monotony when performing meaningless tasks over a long period, thereby reducing employee turnover.

Finally, repeat the rethinking (rethink)

Take the example of company forms. Although the purpose of creating forms is to quickly establish the company's regulations, when the forms become outdated, employees spend more time filling in unnecessary information while the information the company needs is not asked.

Therefore, I have a habit of reviewing the email templates and Google forms I regularly create. Each time I review them, I think about the "audience," meaning my trainees. What questions might they have? Which sentences will help them understand better? Does the form ask for unnecessary information? Is it necessary to mark certain fields as "required"? In terms of processes, I also create templates after frequently sending the same email, which allows for quick sending.

Learning these methods to optimize administrative efficiency can help me reduce the time spent on tedious tasks. Ultimately, any job comes with administrative duties, but we can minimize those tasks and seek meaning within our work.

Here are three suggestions that Aniday wants to share with HR professionals when they face the question "I'm only responsible for contact":

1. In every work process, ask yourself "why" to clearly identify the purpose of the task (find your why).

2. Look back at the work process from a broader perspective to ensure that every step contributes to the overall goal (think big).

3. Regularly review and improve work processes to ensure efficiency and flexibility (rethink).