HR Specialist
HR HR Legal Microsoft Office
Mức lương
Khu vực
Tổng quan về công việc và trách nhiệm
• To provide effective and efficient administrative, operational, advisory, and generalist support, maintaining a high level of confidentiality and professionalism. • Ensuring all internal HR processes, policies, and procedures are complied with to ensure good practice and effectiveness. • Supporting internal administration processes for starters (Tungsten Automation internal onboarding processes), issuing handbooks, ensuring new starter forms and relevant new hire documents (e.g., contract, ID) are collected and maintained in the employee personnel file or electronic file, creating and issuing labour contracts, performing HR inductions/welcome calls. • Supporting internal administration processes for leavers (Tungsten Automation internal off-boarding processes), issuing leaver letters, conducting exit interviews. • To support the tracking and management of leave using Timmi (time management tool) and producing monthly output reports for leave taken (holiday accruals) for finance and payroll. • To track and monitor sickness and to manage any reoccurring or long-term sickness issues in line with local regulations. To support the manager with guidance regarding sickness procedures, return-to-work interviews, and rehabilitation support. Liaise with third-party companies such as Company Doctors, Occupational Health, or Rehabilitation Services. • Prepare and/or collect all employee documents and ensure correct and timely filing and availability of those documents in our HR systems and personnel files by data protection regulations. • Support recruitment activity where required (arranging interviews, sourcing candidates, advertising, liaising with agencies, managing Rival (internal recruitment tool) including liaising with candidates and providing training or support to managers entering requisitions using Rival, updating the progress of recruitment on the master requisition report, performing reference checks, entering offer into Rival). • First point of contact for local HR queries. • To provide business partner support to business managers, providing advice and guidance on policies and procedures. • Guiding performance improvement process. • Contact person for HR and Payroll representatives and employees in your country in these matters. • Managing benefits and health-related insurance policies, including administration of new hires, leavers, salary changes, etc. Working closely with brokers to review schemes annually. • Managing pension schemes, administration of new hires, leavers, salary changes. • Monitoring probation. • Liaising with payroll vendor and ensuring variable information (status changes i.e., hires, leavers, LOA etc.) are being communicated to vendor timely in the relevant payroll month. Thereafter, ensuring payroll reports are accurate before Finance makes the payments. • Writing reference letters and any other ad hoc administration. • Creating status change forms for all changes including salary increases, job title changes, starters and leavers, LOA. • Guiding managers on the status change process to initiate a change in terms of a direct report. • Assuring compliance with HR regulations. • Tracking and preauthorizing HR-related invoices. • Dealing with internal transfers, cross-countries. • Ad hoc duties such as managing work experience, visa requests, supporting admin with quarterly events. • To provide cover for team members during sickness and holidays. • To deal with escalations and/or complex ER cases or employee queries. • Support HR Manager and Departmental Manager to execute organizational changes. • To be proactive in the continual review of internal procedures.
Kỹ năng và kinh nghiệm tối thiểu
• Academic qualification. • Educated to degree level. • 2–5 years’ experience business partner, HR Advisor. • Knowledge in Employment legislation. • Strong written and verbal communication skills required, ability to communicate well with all levels of business. • Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook). • Positive, proactive work ethic and approach. • Excellent intercultural communication skills. • Highly precise and independent style of working also in times of high workload and with deadlines. • Service-orientated and precise in assuring the compliance of our HR regulations and the correctness of all duties and paperwork. • Customer service mindset and a team player mentality. • Acts independently. • Good sense of humor. • High level of interpersonal skills to handle sensitive and confidential situations and documentation. • Ability to maintain a high level of confidentiality.
Tại sao ứng viên nên làm ở đây
Benefits will be shared in details for successful candidates
Ưu tiên có kỹ năng và kinh nghiệm
Prioritize candidates who can onboard as soon as possible
Ứng tuyển vào công việc này
Công việc đã hoàn thành (4)
