Job Overview And Responsibility

Outcubator is looking for Facility Manager who is responsible for ensuring that the buildings and their services meet the needs of the people that work in them. The role encompasses and coordinates all aspects of the operations facility, including maintenance, safety, security, and budget management, to create an efficient, safe, and sustainable environment. Key Responsibilities: Facility Maintenance and Operations: Oversee the maintenance and repair of all facilities, including HVAC, electrical, plumbing, and structural elements. Coordinate with vendors, contractors, and service providers for facility maintenance and repairs. Implement preventive maintenance programs to minimize downtime and prolong equipment life. Ensure that the facility is compliant with all safety and environmental regulations. Budget Management: Prepare and manage the facility's budget, including maintenance, repairs, and capital expenditures. Monitor expenses to ensure they remain within budget and identify cost-saving opportunities. Space Management: Plan and manage space allocation and layout to optimize workspaces and accommodate changes in staffing or operations. Coordinate office moves, renovations, and reconfigurations. Sustainability Initiatives: Implement sustainability initiatives to reduce energy consumption, waste, and overall environmental impact. Monitor and report on the effectiveness of sustainability efforts. Vendor Management: Negotiate contracts and manage relationships with vendors and service providers. Ensure that all contracts are up-to-date and services are delivered as agreed. Security: Oversee the security of the facility, including managing access control systems and coordinating with security personnel. Develop and implement security policies and procedures. Compliance: Ensure the facility complies with all relevant laws, regulations, and standards, including building codes, labor laws, and environmental regulations. Maintain records and documentation related to compliance activities. Staff Management: Supervise facility staff, including maintenance workers, janitors, and security personnel. Provide training, performance reviews, and development opportunities for staff. Customer Service: Serve as the primary point of contact for facility-related inquiries and issues from employees and management. Ensure a high level of customer satisfaction with facility services.

Required Skills and Experience

Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field. 4+ years of experience in facility management or a related role (Office Manager) Experience with budgeting and financial management. Excellent communication, organizational, and leadership skills. Fluent English (both writing and speaking)

Why Candidate should apply this position

If you are eager to take your career to the next level in the payment industry, this is the opportunity for you. We offer: Competitive compensation depending on experience and skills; Private Insurance; Individual career path; Comfortable workplaces with the most up-to-date equipment; Our own chefs make delicious breakfasts, lunches and desserts for the whole team; Convenient office location near West lake; High energy, international and innovative team; Annual assessments; Flexible working time; Optional business trips; Monthly team outing; Football, ping-pong and table football teams inside the company. This role is the ideal opportunity for someone looking for new challenges that will allow them to make a noticeable, positive impact in the company while learning and adapting to our fast-paced scale-up environment. As part of our growing team in Hanoi, you will have a lot of opportunities to develop your career further with us. With future expansion plans, now is a great time to join us on our journey to change the way we pay.

Preferred skills and experiences